Commitment to Privacy, Security & Responsible AI
Ai-Hirelytics Private Limited (“Ai-Hirelytics”, “Company”, “we”, “our”, or “us”) is committed to maintaining the highest standards of data privacy, cybersecurity, ethical AI usage, and regulatory compliance across all services, platforms, applications, and workforce solutions.
As an AI-powered hiring and workforce management platform, we recognize the importance of safeguarding personal, organizational, and employee data. Our legal, technical, and operational frameworks are aligned with globally accepted security principles and applicable Indian laws, including the Digital Personal Data Protection Act, 2023 (“DPDP Act”).
1. Regulatory Compliance
Ai-Hirelytics operates in compliance with applicable laws, regulations, and digital governance frameworks, including but not limited to:
- Digital Personal Data Protection Act, 2023 (India)
- Information Technology Act, 2000 and applicable IT Rules
- Employment and labor law compliance requirements
- Payroll, statutory, and workforce data regulations
- Electronic records and digital consent requirements
- Data processing and cybersecurity best practices
We continuously review and update our compliance framework to align with evolving legal and technology standards.
2. Digital Personal Data Protection (DPDP) Compliance
Ai-Hirelytics processes personal data in accordance with the principles of lawful, transparent, and purpose-driven data processing under the DPDP Act.
Data We Process
Depending on platform usage, we may collect and process:
- Candidate profiles and resumes
- Employee and workforce records
- Contact details and professional information
- Assessment responses and interview recordings
- Attendance, payroll, and HRMS-related data
- User login, device, and activity logs
- AI interaction and communication data
Purpose of Processing
Personal data is processed strictly for legitimate business and operational purposes, including:
- Recruitment and talent acquisition
- AI-driven screening and assessments
- Employee lifecycle and HRMS management
- Payroll and compliance workflows
- Platform analytics and service optimization
- Fraud prevention and cybersecurity monitoring
User Consent
Where required, Ai-Hirelytics obtains valid user consent before collecting or processing personal data. Users retain the right to:
- Access their personal data
- Request correction or updates
- Withdraw consent where applicable
- Request deletion of personal data subject to legal obligations
- Raise grievances related to data handling practices
Data Retention
Data is retained only for the duration necessary to fulfill operational, contractual, legal, or compliance requirements unless otherwise required by applicable law.
3. Information Security & Cybersecurity
Ai-Hirelytics follows enterprise-grade security standards to protect data against unauthorized access, misuse, loss, disclosure, or alteration.
Security Controls Include:
- End-to-end encrypted communication protocols
- Secure cloud infrastructure and network protection
- Multi-layer authentication and role-based access controls
- Data encryption at rest and in transit
- Continuous monitoring, logging, and audit trails
- Periodic vulnerability assessments and security reviews
- Backup, disaster recovery, and business continuity mechanisms
Access to sensitive data is restricted strictly on a need-to-know basis.
4. AI Governance & Responsible AI Usage
Ai-Hirelytics leverages Artificial Intelligence (“AI”), Machine Learning (“ML”), Conversational AI, and automation technologies to support recruitment and workforce management processes.
Our Responsible AI Principles
- AI systems are designed to support—not replace—human decision-making
- Hiring recommendations are generated based on configured criteria and data analysis
- Employers retain full authority over final hiring decisions
- AI evaluations are continuously monitored to improve fairness and operational accuracy
- We discourage discriminatory or biased hiring practices
Ai-Hirelytics does not guarantee employment outcomes, hiring success, or candidate selection.
5. Confidentiality & Data Access
All user, client, employee, and candidate information shared with Ai-Hirelytics is treated as confidential.
We implement:
- Strict internal confidentiality obligations
- Access management controls
- Segregation of client and organizational data
- Controlled administrative privileges and audit tracking
Ai-Hirelytics does not sell personal or confidential data to advertisers or unauthorized third parties.
6. Cross-Border Data Processing
Where required for platform operations, cloud hosting, integrations, or service optimization, certain data may be processed through globally distributed infrastructure providers that maintain appropriate security and compliance standards.
Ai-Hirelytics ensures reasonable safeguards are implemented for any permitted cross-border data processing activities.
7. Cookies & Tracking Technologies
Our website and applications may use cookies, session technologies, and analytics tools to:
- Improve platform functionality and user experience
- Analyze traffic and system performance
- Maintain secure sessions and authentication
- Personalize platform interactions
Users may manage cookie preferences through browser settings where applicable.
8. Third-Party Services & Integrations
Ai-Hirelytics may integrate with third-party platforms including:
- Communication and calling providers
- Payment gateways
- Background verification partners
- Cloud hosting and infrastructure providers
- HRMS and enterprise integrations
While we work with trusted partners, third-party services remain governed by their respective terms and privacy policies.
9. Intellectual Property Rights
All platform technology, AI systems, software, algorithms, branding, workflows, content, dashboards, reports, and proprietary materials are the exclusive intellectual property of Ai-Hirelytics Private Limited unless otherwise specified.
Unauthorized reproduction, reverse engineering, copying, distribution, or commercial misuse is strictly prohibited.
10. Limitation of Liability
To the maximum extent permitted under applicable law, Ai-Hirelytics shall not be liable for:
- Indirect or consequential damages
- Business interruption or operational losses
- Hiring outcomes or employment disputes
- Decisions taken based on AI-generated insights
- Third-party failures, cyber incidents, or force majeure events beyond reasonable control
Platform services are provided on an “as available” and “best effort” basis.
11. User Responsibilities
Users of the platform are responsible for:
- Providing accurate and authorized information
- Maintaining account confidentiality
- Ensuring lawful usage of platform services
- Complying with applicable employment and privacy regulations
- Obtaining required candidate or employee consents where applicable
Misuse of the platform may result in suspension, termination, or legal action.
12. Grievance Redressal & Data Protection Contact
In accordance with applicable privacy and data protection requirements, users may contact our Data Protection and Compliance Team for:
- Privacy-related concerns
- Data access or correction requests
- Consent withdrawal requests
- Security incident reporting
- Grievance escalation
Contact Details
Ai-Hirelytics Private Limited
Email: legal@aihirelytics.com
Website: www.aihirelytics.com
13. Governing Law & Jurisdiction
This Legal & Compliance framework shall be governed by and interpreted in accordance with the laws of India.
Any disputes arising out of platform usage, data processing, contractual engagement, or related matters shall be subject to the exclusive jurisdiction of the courts located in Gurugram, Haryana, India.
14. Updates to Legal Policies
Ai-Hirelytics reserves the right to revise, amend, or update these policies periodically to reflect regulatory, operational, technological, or security changes.
Continued usage of the platform after updates constitutes acceptance of the revised policies and terms.